Club Manager Corner

2022-2023 PLA/County Council Meeting Dates

Sept. 12th
Oct. 10th
Nov. 14th
Dec. 12th
Jan. 9th
Feb. 13th
Mar. 6th
Apr. 10th
May 8th

Location: Extension Office; Time: 6:30 pm

Each time a 4-H club meets, you need to record your meeting using the form linked above. The county office is required to submit this information to Texas A&M AgriLife Extension in College Station. If you have problems with the form, you can also email your sign in sheet and meeting minutes to steven.baringer@ag.tamu.edu. You can complete this form from your smartphone as well!

Club Fundraising

If you and your club are planning on having a club fundraiser, you will need to submit your fundraiser to the 4-H Agent for approval. You will only need a couple of things:

Brief description of fundraiser
Copy of promotional flyer

Also a few other reminders about fundraising:

Only approved and chartered clubs can fundraise in the name of 4-H
PayPal and other electronic payment accounts are allowed, however both people on the bank account must have access and you may not use a personal email, the account must be set up with a club email.
Only 2 fundraisers per year can be tax exempt
Consult your county extension agent if you are considering doing a raffle to ensure you are not violating any Texas’ gambling laws
- Cannot do any 50/50 raffles or raffle anything that can be considered money
- Cannot use paid advertising for raffles

Texas 4-H Financial Management Guide

Texas 4-H Rules & Guidelines

Volunteer Hours Report Form for 2022-23 4-H year

Volunteers can use this link or scan the QR code to report their volunteer hours. https://forms.office.com/r/PmGpfA476D