Club Manager Corner

2022-2023 Club Chartering

County Deadline – June 6, 2022

Chartering season is here! We have prepared a packet of instructions for everyone to give themselves a refresher on chartering. The second document is the paperwork you will need to get started with the chartering process. If you have any questions please reach out to the office.

22-23 Denton County Charter Process Instructions

22-23 Denton County Charter Paperwork

For more resources, you can visit https://texas4-h.tamu.edu/management/ and look for the 2022-2023 Texas 4-H Inc. Club Chartering section.

 

Club Meeting Reports

Each time a 4-H club meets, you need to record your meeting using the form linked above. The county office is required to submit this information to Texas A&M AgriLife Extension in College Station. If you have problems with the form, you can also email your sign in sheet and meeting minutes to steven.baringer@ag.tamu.edu. You can complete this form from your smartphone as well!

 

Club Fundraising

If you and your club are planning on having a club fundraiser, you will need to submit your fundraiser to the 4-H Agent for approval. You will only need a couple of things:

  • Brief description of fundraiser
  • Copy of promotional flyer

Also a few other reminders about fundraising:

  • Only approved and chartered clubs can fundraise in the name of 4-H
  • PayPal and other electronic payment accounts are allowed, however both people on the bank account must have access and you may not use a personal email, the account must be set up with a club email.
  • Only 2 fundraisers per year can be tax exempt
  • Consult your county extension agent if you are considering doing a raffle to ensure you are not violating any Texas’ gambling laws
    • Cannot do any 50/50 raffles or raffle anything that can be considered money
    • Cannot use paid advertising for raffles

Texas 4-H Financial Management Guide

Texas 4-H Rules & Guidelines

 

Volunteer Hours Report Form for 2021-22 4-H year

Volunteers can use this link or scan the QR code to report their volunteer hours. https://forms.office.com/r/iWnxY6dCrJ

Other Resources:

2022 Denton County PLA Constitution and Bylaws

Denton 4-H County Council Bylaws 4.25.22

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